At the December 16, 2020 Board of Directors Meeting, the Board approved a Resolution to authorize Electronic Voting in accordance with the requirements of the Florida Statutes. We approved electronic voting to make the process of voting easier, enable us to reach a quorum for votes, facilitate delivery of information to homeowners, and save the Association costs for printing and postage. With this system, you can submit your vote from anywhere at any time on any device that can access the internet.
How Does This Work? We need a valid email address for each homeowner that wishes to participate in electronic voting. If we do not have an email address for you, you can use the Covered Bridge Estates web portal and update your personal information to include an email address, or you can contact the office and ask them to add your email address to your property record. Within the next few weeks, if we have a valid email address for you, you will receive an email containing a link to our new electronic voting site along with your temporary username and password. Emails you receive will be identified by our community name:
Covered Bridge Estates Welcome to myHOAst
When you receive your emailed invitation, follow the instructions to request a temporary username and password. When you log on with the temporary information you will receive via email, you will be able to change them to a username and password of your choice. After having logged on to the system, you’ll have an opportunity to take a survey that will help the Board and management know which owner you have elected to be your Voting Representative. This opportunity will also let you experience the electronic voting process we will be using in the upcoming election.
When you submit a vote electronically, you’ll get an emailed receipt that confirms your vote was received. This process will also allow you to see that submitting your vote electronically is much easier and faster than sending a vote on paper.
Please participate. Electronic voting allows Covered Bridge Estates the opportunity to establish a quorum at the Annual Meeting, which we have failed to accomplish in the past two years with in-person meetings.
Covered Bridge Estates, CINC and HOAst are committed to protecting your privacy. CINC, Inc., and HOAst, Inc. does not sell, share or rent your personal information to any third party or use your email address for unsolicited mail.
We are quite excited about this new Electronic Voting system and look forward to using it for this coming Annual Meeting in March – thereby eliminating the need for physically meeting but still providing an opportunity for our homeowners to have their votes counted.
If you have any questions, please do not hesitate to contact Pat Naldrett-Bilodeau at 941.479.4903 or firstname.lastname@example.org.