Covered Bridge Estates

The rescheduled CBE Annual Meeting is April 21, 2021 at 7pm as a Zoom meeting.  This meeting was originally scheduled for March 27, 2021 but we failed to have enough votes and/or proxies to declare the meeting “official.”

Owners may go to www.CBECAI.com, click  “Residents and Owners,” click “Access Portal,” and “Account Information” for the Zoom login.

Here is the agenda.

Thanks for taking the community long range planning survey.  We will share the results once the survey period ends.  Stay tuned!

In February a committee was formed to discuss potential improvements to amenities here at Covered Bridge Estates.  The Long-range Planning Committee brought forth  several possible projects, some relatively inexpensive to implement and some which could be quite costly.  The following list of possible improvements are broken into three categories: Sports-related, Beautification projects, and Large-scale Amenities.  The following survey allows you to pick your top three in each category.  You do not need to pick three of each; if you only care about one then only select one item, if you don’t want any of the items in a category then don’t pick any.  You are allowed one vote per IP address.

Thank you for sharing your opinion.

A few days ago homeowners were sent an email inviting them to opt in for HOAst electronic voting for the upcoming Covered Bridge Estates Members meeting on March 24.

However, if more than one person is listed as owner for your property, you may have received more than one email invitation to opt-in.  Only ONE voter per household is allowed to vote electronically so if you have received more than one email invitation, please contact Pat Naldrett-Bilodeau at the office (manager@cbecai.com) and indicate which legal owner you are designating to be the voter for your property.

When you opt in you will see a test vote that allows you to see how easy HOAst is as a voting system. This is NOT the official Covered Bridge Estates ballot. The official Covered Bridge Estates ballot will be presented within the next 10 days but it is important that you tell us who your official voting representative is for your property.

Please keep in mind that if you use the electronic voting for the upcoming March 24 meeting, you DO NOT need to return any of the paper ballots or proxies.

At the December 16, 2020 Board of Directors Meeting, the Board approved a Resolution to authorize Electronic Voting in accordance with the requirements of the Florida Statutes. We approved electronic voting to make the process of voting easier, enable us to reach a quorum for votes, facilitate delivery of information to homeowners, and save the Association costs for printing and postage. With this system, you can submit your vote from anywhere at any time on any device that can access the internet.

How Does This Work?  We need a valid email address for each homeowner that wishes to participate in electronic voting.  If we do not have an email address for you, you can use the Covered Bridge Estates web portal and update your personal information to include an email address, or you can contact the office and ask them to add your email address to your property record.  Within the next few weeks, if we have a valid email address for you, you will receive an email containing a link to our new electronic voting site along with your temporary username and password. Emails you receive will be identified by our community name:
Covered Bridge Estates Welcome to myHOAst

When you receive your emailed invitation, follow the instructions to request a temporary username and password. When you log on with the temporary information you will receive via email, you will be able to change them to a username and password of your choice. After having logged on to the system, you’ll have an opportunity to take a survey that will help the Board and management know which owner you have elected to be your Voting Representative. This opportunity will also let you experience the electronic voting process we will be using in the upcoming election.

When you submit a vote electronically, you’ll get an emailed receipt that confirms your vote was received. This process will also allow you to see that submitting your vote electronically is much easier and faster than sending a vote on paper.

Please participate.  Electronic voting allows Covered Bridge Estates the opportunity to establish a quorum at the Annual Meeting, which we have failed to accomplish in the past two years with in-person meetings.

Covered Bridge Estates, CINC and HOAst are committed to protecting your privacy. CINC, Inc., and HOAst, Inc. does not sell, share or rent your personal information to any third party or use your email address for unsolicited mail.

We are quite excited about this new Electronic Voting system and look forward to using it for this coming Annual Meeting in March – thereby eliminating the need for physically meeting but still providing an opportunity for our homeowners to have their votes counted.

If you have any questions, please do not hesitate to contact Pat Naldrett-Bilodeau at 941.479.4903 or manager@cbecai.com.